Exhibiting & Sponsorship Opportunities
For information regarding exhibiting opportunities, please contact Laura Wolf at laura@cosn.org.
EXHIBIT BOOTH
CoSN Member:
$1,300 (if application & deposit is received by August 31, 2008)
$1,400 (after August 31, 2008)
Non-Member:
$1,800 (if application & deposit received by August 31, 2008)
$1,900 (after August 31, 2008)
As an exhibitor, your organization will receive:
- One 8' deep x 10' wide exhibit booth space with 3' sidewalls, one 6' skirted table, two chairs, one wastebasket, and a booth identification sign. Electricity, phone lines, and computer monitors are an additional expense and will need to be coordinated directly with the hotel;
- Two Complimentary conference registrations;
- Five and half hours of dedicated time for attendees in the exhibit hall;
- Organization listed on conference website with marketing contact information for arranging appointments and a link to company's home page;
- Organization listed on all conference marketing materials;
- 50-word organizational profile and logo included in program book;
- Listing of sponsors and exhibitors in conference program book by primary focus area;
- Opportunity to submit an application to host a birds-of-a-feather luncheon roundtable discussion;*
- Special promotion sent to all registrants three weeks prior to conference listing sponsors and exhibitors with a short company blurb and contact information to set up appointments; and
- A pre-registration list to include name, title, and organization sent three weeks prior to the conference and the opportunity to purchase the attendee list for one-time use only.
TABLE TOP EXHIBIT (limited number available)
CoSN Member: $900
Non-Member: $1,300
As a table top exhibitor, your organization will receive:
- One 6' x 30" skirted and draped table, one chair, and a booth identification sign. Electricity, phone lines and computer monitors are an additional expense and will need to be coordinated directly with the hotel;
- One Complimentary conference registration;
- 50-word organizational profile and logo included in program book;
- Five hours of dedicated time for attendees in the exhibit hall;
- Organization listed on conference website with marketing contact information for arranging appointments and a link to company's home page;
- Organization listed on all conference marketing materials;
- Listing of sponsors and exhibitors in conference program book by primary focus area;
- Opportunity to submit an application to host a birds-of-a-feather luncheon roundtable discussion;*
- Special promotion sent to all registrants three weeks prior to conference listing sponsors and exhibitors with a short company blurb, marketing staff that will be attending conference and contact information to set up appointments; and
- A pre-registration list to include name, title, and organization sent three weeks prior to the conference and the opportunity to purchase the attendee list for one-time use only.
*Details regarding submission deadlines, how to submit an application and the selection criteria will be included in the sponsor/exhibitor confirmation letter.
Booth Selection and Payment
Contracts received prior to September 10, 2008 must be submitted with a 50% deposit. Final payment is required by September 10, 2008. If full payment is not received by September 10, 2008, CoSN shall have the right to retain the deposit as liquidated damages and cancel the booth reservation. Contracts submitted after September 10, 2008, must be accompanied by full payment. Public agencies must provide properly executed purchase orders to have space confirmed.
CoSN will endeavor to assign space according to the order in which applications are received and will make every effort to accommodate your choice of booth locations. Booth space will be reserved when payment is received. A small number of booths have been designated for top-level sponsors to offer prime visibility. Send in your completed application with payment early for the best booth placement.
Cancellation
All cancellations must be in writing. A full refund will be granted if cancellation is received at least 90 days out from the meeting date, minus a $250 processing fee. No refunds will be granted for space canceled 90 days out or for a no show. This cancellation policy applies to all organizations, including public agencies requiring deferred payments.
How to Become an Exhibitor?
Please download and complete the Exhibitor Application. [coming soon]
Questions regarding exhibiting opportunities and availability of booth locations, please contact Laura Wolf at 866.267.8747 x 114 or laura@cosn.org.
